Issuance of Permit to Operate (PTO) Mechanical Installation/Certificate of Electrical Inspection (CEI)
For the effective administration, enforcement and implementation of the Occupational Safety and Health Standards (OSHS), specifically in the conduct of technical safety inspection in industrial establishments including agricultural enterprises, as well as the basic safety provisions in the operation and use of mechanical equipment such as boilers, pressure vessels, internal combustion engines, elevators/manlift/dumbwaiter, power piping lines, crane and hoist and turbines as well as electrical wiring installations.
CLASSIFICATION: Highly Technical
TYPE OF TRANSACTION: G2B – Government to Business
WHO MAY AVAIL:
Establishment covered by DOLE Technical Safety Inspection operating and using mechanical equipment such as boilers, pressure vessels, internal combustion engines, elevators and other similar mechanical equipment, as well as electrical wiring installation
|Requirement||Where to Secure|
|1. Covering/ transmittal letter with contact name and contact number (1 original copy)||Applicant|
|2. Application form and technical drawings for each unit of mechanical equipment or electrical installation applied for (3 sets-original) and an e-copy of all the documents submitted saved in a CD or USB||Application forms are downloadable from DOLE website – www.dole.gov.ph|
|3. Valid Professional Regulation Commission (PRC) license and Professional Tax Receipt (PTR) of the Professional Mechanical Engineer (PME) or Professional Electrical Engineer who signs the technical drawings (1 photocopy)||PRC, Local Government Unit (City, Municipality, Economic Zones)|
|4. Request for Inspection from Establishment (1 original copy)||Applicant|
|5. Cleared plans (Electrical/ mechanical) and letter from the clearing Regional Office/Bureau (3 sets-original)||Bureau of Working Conditions, DOLE Regional Office|
|6. Receipt of payment issued inspection fee from Local Government Unit for PTO or CEI (1 photocopy)||Local Government Unit (City, Municipality, Economic Zones)|
|Client Steps||Agency Action||Fees to be Paid||Processing Time||Person Responsible|
|1. Submit requirements nos.1 to 3 to DOLE ROs with PME or PEE for the clearing of mechanical equipment design or electrical wiring installation.||Receive and evaluate the documents submitted as to its completeness based on checklist.
Note: Incomplete applications as per documents required will be returned immediately to the applicant.
|None||1 Hour||Officer of the Day|
|2. Endorse to the Record Officer the application for recording.||None||30 minutes||Officer of the Day|
|3. Record the application and attach route slip for routing purposes.||None||30 minutes||Records Officer|
|4. Evaluate the plans as to the completeness of the documents submitted and the correctness of the required computations in the design plan.||None||1 day||Assigned ME or EE|
|5. Study the plan/s submitted and check the correctness of the design based on the Standards used as reference.||None||3 days||Assigned PME for mechanical plans or assigned PEE for electrical plans|
6. Stamp “Cleared” on every page of the technical drawings including the application forms.
||None||1 days||Assigned PME/ME for mechanical plans or assigned PEE/EE for electrical plans|
|7. Assign the cleared application numbers and record the same in the database.||None||1 day||Assigned PME/ME for mechanical plans or assigned PEE/EE for electrical plans|
|8. “Clear” the evaluated mechanical or electrical plans.||None||1 day||PME or PEE|
|9. Prepare the transmittal letter for the applicant and for the DOLE RO who has jurisdiction over the place where the mechanical/ electrical installation.||None||30 minutes||PME/PEE or the assigned ME/EE|
|10. Sign the transmittal letter.||None||30 minutes||Bureau Director or Regional Director or authorized representative|
|2. Claim the cleared plans.||11. Release the cleared plans to the applicants.||None||30 minutes||Officer of the Day|
|3. Submit original and receiving copy of request for inspection with the RO copy of cleared plans (mechanical or electrical).||12. Receive the original copy of request for Technical Safety Inspection with the cleared plans subject to inspection.||None||15 minutes||Officer of the Day|
|13. Endorse the documents to the Records Officer for recording.||None||30 minutes||Officer of the Day|
|14. Route the documents to the TSSD Focal Person.||None||30 minutes||Records Officer|
|15. Prepare the Authority to Conduct technical safety inspection.||None||30 minutes||TSSD Focal Person|
|16. Sign the Authority to Conduct technical safety inspection||None||1 day||Regional Director or authorized personnel|
|17. Issue the Inspection Authority for the conduct of Technical Safety Inspection.||None||1 day||TSSD Focal person|
|18. Conduct inspection in the assigned establishment and issue Notice of Results.
||None||5 days||Technical Safety Inspector|
|19. Submit report to the TSSD Chief or authorized personnel.||None||1 day||Technical Safety Inspector|
|20. Review correctness of the report.||None||1 hour||TSSD Chief or authorized personnel|
|21. Issue Order of payment.
Note: Payable to the Local Government Unit (City, Municipality, Economic Zones) where the equipment or wiring installation is installed.
|None||1 day||Technical Safety Inspector|
|4. Submit photocopy of Official Receipt (OR) and present the original copy.||22. Officer of the Day shall receive the photocopy of OR and check its authenticity with the original copy.
Note: The submission of the photocopy of the OR is beyond the control of the DOLE Regional Office.
|None||15 minutes||Officer of the Day|
|23. Submit to TSSD the copy of the OR for the preparation of CEI/PTO.||None||15 minutes||Officer of the Day|
|24. Prepare and print the CEI/PTO.||None||1 day||TSSD Focal Person|
|25. Review correctness of printed CEI/PTO.||None||4 hours||TSSD Chief or authorized personnel|
|26. Indorse the printed CEI/PTO to Regional Director or authorized personnel for approval.||None||15 minutes||TSSD Chief or authorized personnel|
|27. Approve the printed CEI/PTO.||None||1 day||Regional Director or authorized personnel|
|5. Claim the PTO or CEI.||28. Release the CEI/PTO to applicant.
Note: DOLE has no control as to when the PTO or CEI will be claimed by the applicant.
|None||30 minutes||Officer of the Day|
|Total||None||18 days, 4 hours, 15 minutes|