Issuance of Permit to Operate (PTO) Mechanical Installation/Certificate of Electrical Inspection (CEI)

RATIONALE

  For the effective administration, enforcement and implementation of the Occupational Safety and Health Standards (OSHS), specifically in the conduct of technical safety inspection in industrial establishments including agricultural enterprises, as well as the basic safety provisions in the operation and use of mechanical equipment such as boilers, pressure vessels, internal combustion engines, elevators/manlift/dumbwaiter, power piping lines, crane and hoist and turbines as well as electrical wiring installations.

CLASSIFICATION: Highly Technical
TYPE OF TRANSACTION:   G2B – Government to Business
WHO MAY AVAIL:
  Establishment covered by DOLE Technical Safety Inspection operating and using mechanical equipment such as boilers, pressure vessels, internal combustion engines, elevators and other similar mechanical equipment, as well as electrical wiring installation

Checklist of Requirements

Requirement Where to Secure
1. Covering/ transmittal letter with contact name and contact number (1 original copy) Applicant
2. Application form and technical drawings for each unit of mechanical equipment or electrical installation applied for (3 sets-original) and an e-copy of all the documents submitted saved in a CD or USB Application forms are downloadable from DOLE website – www.dole.gov.ph
3. Valid Professional Regulation Commission (PRC) license and Professional Tax Receipt (PTR) of the Professional Mechanical Engineer (PME) or Professional Electrical Engineer who signs the technical drawings (1 photocopy) PRC, Local Government Unit (City, Municipality, Economic Zones)
4. Request for Inspection from Establishment (1 original copy) Applicant
5. Cleared plans (Electrical/ mechanical) and letter from the clearing Regional Office/Bureau (3 sets-original) Bureau of Working Conditions, DOLE Regional Office
6. Receipt of payment issued inspection fee from Local Government Unit for PTO or CEI (1 photocopy) Local Government Unit (City, Municipality, Economic Zones)

Basic Steps

Client Steps Agency Action Fees to be Paid Processing Time Person Responsible
1. Submit requirements nos.1 to 3 to DOLE ROs with PME or PEE for the clearing of mechanical equipment design or electrical wiring installation. Receive and evaluate the documents submitted as to its completeness based on checklist.

Note: Incomplete applications as per documents required will be returned immediately to the applicant.
None 1 Hour Officer of the Day
2. Endorse to the Record Officer the application for recording. None 30 minutes Officer of the Day
3. Record the application and attach route slip for routing purposes. None 30 minutes Records Officer
4. Evaluate the plans as to the completeness of the documents submitted and the correctness of the required computations in the design plan. None 1 day Assigned ME or EE
5. Study the plan/s submitted and check the correctness of the design based on the Standards used as reference. None 3 days Assigned PME for mechanical plans or assigned PEE for electrical plans
6. Stamp “Cleared” on every page of the technical drawings including the application forms.
None 1 days Assigned PME/ME for mechanical plans or assigned PEE/EE for electrical plans
7. Assign the cleared application numbers and record the same in the database. None 1 day Assigned PME/ME for mechanical plans or assigned PEE/EE for electrical plans
8. “Clear” the evaluated mechanical or electrical plans. None 1 day PME or PEE
9. Prepare the transmittal letter for the applicant and for the DOLE RO who has jurisdiction over the place where the mechanical/ electrical installation. None 30 minutes PME/PEE or the assigned ME/EE
10. Sign the transmittal letter. None 30 minutes Bureau Director or Regional Director or authorized representative
2. Claim the cleared plans. 11. Release the cleared plans to the applicants. None 30 minutes Officer of the Day
3. Submit original and receiving copy of request for inspection with the RO copy of cleared plans (mechanical or electrical). 12. Receive the original copy of request for Technical Safety Inspection with the cleared plans subject to inspection. None 15 minutes Officer of the Day
13. Endorse the documents to the Records Officer for recording. None 30 minutes Officer of the Day
14. Route the documents to the TSSD Focal Person. None 30 minutes Records Officer
15. Prepare the Authority to Conduct technical safety inspection. None 30 minutes TSSD Focal Person
16. Sign the Authority to Conduct technical safety inspection None 1 day Regional Director or authorized personnel
17. Issue the Inspection Authority for the conduct of Technical Safety Inspection. None 1 day TSSD Focal person
18. Conduct inspection in the assigned establishment and issue Notice of Results.

None 5 days Technical Safety Inspector
19. Submit report to the TSSD Chief or authorized personnel. None 1 day Technical Safety Inspector
20. Review correctness of the report. None 1 hour TSSD Chief or authorized personnel
21. Issue Order of payment.

Note: Payable to the Local Government Unit (City, Municipality, Economic Zones) where the equipment or wiring installation is installed.
None 1 day Technical Safety Inspector
4. Submit photocopy of Official Receipt (OR) and present the original copy. 22. Officer of the Day shall receive the photocopy of OR and check its authenticity with the original copy.

Note: The submission of the photocopy of the OR is beyond the control of the DOLE Regional Office.
None 15 minutes Officer of the Day
23. Submit to TSSD the copy of the OR for the preparation of CEI/PTO. None 15 minutes Officer of the Day
24. Prepare and print the CEI/PTO. None 1 day TSSD Focal Person
25. Review correctness of printed CEI/PTO. None 4 hours TSSD Chief or authorized personnel
26. Indorse the printed CEI/PTO to Regional Director or authorized personnel for approval. None 15 minutes TSSD Chief or authorized personnel
27. Approve the printed CEI/PTO. None 1 day Regional Director or authorized personnel
5. Claim the PTO or CEI. 28. Release the CEI/PTO to applicant.

Note: DOLE has no control as to when the PTO or CEI will be claimed by the applicant.
None 30 minutes Officer of the Day
Total None 18 days, 4 hours, 15 minutes