APPLICATION FOR SUGAR WORKERS’ DEATH BENEFIT CLAIM

RATIONALE

   The Sugar Workers’ Death Benefit Program is another component of the Social Amelioration Program (SAP) in the Sugar Industry under R.A. 6982.
The program aims to give financial assistance in the amount of P10,000.00 to defray the cost of funeral and other expenses upon death of a qualified sugar worker.

CLASSIFICATION: SIMPLE

TYPE OF TRANSACTION: Government to Citizen (G2C)

WHO MAY AVAIL: The sugar workers’ death benefit program shall cover mill and field workers including small farm cultivators, subject to the following conditions:

  • a. In the case of mill worker or field worker who is currently employed, the deceased must have been employed by the mills, planters or contractors for at least three (3) months of continuous or aggregate service within the current crop year or the crop year immediately prior to his or her death;
  • b. In the case of a worker who is no longer employed or has been separated from employment due to work related reasons at the time of his or her death, he or she must have rendered at least five (5) years of continuous or aggregate service as a worker or employee of a sugar farm or mill, and his or her death occurred within a period of three (3) years from the date of his or her last day of employment.
  • c. In the case of small farm cultivator, the deceased must have milled his or her canes within the current crop year or crop year immediately prior to his or her death.


Checklist of Requirements

Requirement Where to Secure
1. A death benefit claim shall be filed with the Regional Office or in its Provincial Office, accredited Planters’ Association/Cooperatives and Mill through their respective accredited representatives having jurisdiction over the workplace or residence of the deceased using the prescribed application form within the three (3) years counted from the date of the death of such covered workers, otherwise the claim shall be barred. DOLE Regional/Provincial/Field Office;

Accredited Planters’ Association or Cooperative and Mill through their accredited representatives having jurisdiction over the workplace or residence of the covered worker.
2. The application shall be supported by an affidavit executed by the claimant attesting to relationship with the deceased covered worker, and the fact that claimant is the beneficiary to the exclusion of the others. The affidavit shall be accompanied by the following basic documents:
a. Copy of Death Certificate of the deceased sugar worker subject to presentation of the original copy. Local Civil Registrar
b. Copy of the CBF special payroll certified by the employer which will match or is the same as the file copy of the RO. Planters’ Association/Planter/Sugar Mill
3. If claimant is the legitimate spouse of the deceased, in addition to the documentary requirements provided under item no. 2, the claimant shall submit the true copy of marriage certificate/contract duly certified by the LCR. Local Civil Registrar
4. If claimant is a child of the deceased, in addition to the documentary requirements provided for under item no. 2, the claimant shall submit a copy of his or her birth certificate (indicating that the deceased is one of his or her parents), or adoption certificate of claimant certified by the LCR; Local Civil Registrar
5. If the claimant is a legitimate ascendant, in addition to the documentary requirements provided under item no. 2, the claimant shall submit the true copy of birth certificate of deceased sugar worker certified by the LCR. Local Civil Registrar
6. If the claimant is a legitimate brother or sister, in addition to the documentary requirements provided under item no. 2, the claimant shall submit the following:

a. Copy of birth certificate of deceased sugar worker certified by the LCR;
b. Copy of death certificate of parents certified by the LCR; and
c. Copy of birth certificate of claimant certified by the LCR.
Local Civil Registrar
7. If the deceased is a small farm cultivator, in addition to the basic documents establishing the relationship of the claimant with the deceased, the claimant shall submit the following:
a. Certificate of membership specifying that the deceased was: a small farm cultivator with five (5) hectares and below directly worked by himself or with the help of immediate household members; and
b. currently milling at the time of his/her death.
Planters' Association (for affiliated planters) or Sugar Mill (for unaffiliated planters)
8. If the claimant is a third party who defrayed cost of burial and related expenses, in addition to the documentary requirements provided under item no. 2, establishing the identity of the deceased, the third- party claimant shall submit the following:
a. Joint affidavit and waiver of the beneficiary attesting to the fact and circumstances of assistance rendered/ extended by the third party to the immediate heir/s of the deceased and waiving the beneficiary’s claim over the benefit; and

b. Receipt/s of burial expenses certified under oath by the claimant.
Third party and immediate family
Validity of Claim:

Within three (3) years counted from the date of death of the covered Worker.

Basic Steps

Client Steps Agency Action Fees to be Paid Processing Time Person Responsible
1. Get application form (Sugar Workers’ Death Benefit Claim Application Form) and a list of the required supporting documents from the Action Officer. 1. Provide the claimant with the application form and list of required supporting documents. Explain the process and required documents to the client/ applicant. None 15 minutes Action officer or alternate
Submit the duly accomplished application form together with the required supporting documents to the Action Officer.


2. Listen to the explanation. Supply the deficiencies noted by the Action Officer on the application form or provide the lacking supporting documents.


3. Get the claim stub.

2. Check whether the submitted application form is properly accomplished/filled-out and provided supporting documents are complete.

2.1. If the application form is not properly accomplished or supporting documents are incomplete, return all the documents to the client and explain the specific deficiencies or reasons why the claim may not be considered as filed.

2.2. If the application form is properly accomplished and supporting documents are and complete, accomplish and provide the client with the claim stub indicating the expected date of release of the benefits. Inform the client that the office will conduct further verification of the claim and the submitted supporting documents. Explain to the client that the office may still contact them, if deemed necessary.

None 15 minutes Action Officer and/or Alternate
3. Perform checking and verification of claim and supporting documents submitted by the client.

3.1. The Action Officer may perform phone or field verification and coordinate with the concerned Local Government Unit or other offices which issued the supporting documents provided by the client.



4. Endorse the claim for approval of the Regional Director, if found proper.

4.1. If there are established concerns on the legitimacy of the claim or on the authenticity of provided supporting documents, contact the client and explain the reason why the claim cannot be processed.

None 10 days Action Officer or alternate, Regional Director
5. Prepare the Disbursement Vouchers and other necessary accounting documents for processing by concerned DOLE personnel and approval by the Regional Director. None 5 days Action Officer or alternate
3. Perform checking and verification of claim and supporting documents submitted by the client.

3.1. The Action Officer may perform phone or field verification and coordinate with the concerned Local Government Unit or other offices which issued the supporting documents provided by the client.

None 10 days Action officer or alternate
4. Endorse the claim for approval of the Regional Director, if found proper.

4.1. If there are established concerns on the legitimacy of the claim or on the authenticity of provided supporting documents, contact the client and explain the reason why the claim cannot be processed.

None 15 minutes Action Officer and/or Alternate
5. Prepare the Disbursement Vouchers and other necessary accounting documents for processing by concerned DOLE personnel and approval by the Regional Director. None 5 days Action Officer or alternate
4. Receive the check corresponding to the amount of benefits from the program. Ensure that all accounting documents are properly signed. 6. Release the check corresponding to the benefits to be received by the client.

6.1. Ensure that the client will properly sign all the necessary accounting documents as proof of receipt of benefits.

None 15 Minutes Action officer or alternate
Total None 15 days, 30 minutes