APPLICATION FOR SUGAR WORKERS’ MATERNITY BENEFIT CLAIM

RATIONALE

   The Sugar Workers’ Maternity Benefit Program is implemented by virtue of Republic Act No. 6982 or the Sugar Act of 1991 which aims to provide financial assistance of P5,000 to qualified women sugar workers to defray expenses for every delivery or therapeutic abortion.
A woman sugar worker is only allowed to claim the maternity benefit on her first four deliveries.

CLASSIFICATION: SIMPLE

TYPE OF TRANSACTION: Government to Citizen (G2C)

WHO MAY AVAIL: The Sugar Workers’ Maternity Benefit Program shall cover mill and field workers including small farm cultivators, subject to the following conditions:

  • -In case of a woman sugar worker who is currently employed, the worker-claimant must have rendered at least ninety days (90) days of continuous or aggregate service during the current crop year or the last crop year immediately prior to such delivery.
  • - An unemployed woman sugar worker shall be entitled to this maternity benefit if she has a record of service in a sugar mill or sugar farm of at least ninety (90) days for the last crop year immediately prior to her delivery.
  • -In case of small farm cultivator, she must have milled her canes within the current crop year or the crop year immediately prior to such delivery.
  • - The maternity benefit shall be paid only for the first four deliveries of the claimant reckoned from the effectivity of the Act.
  • - A woman sugar worker who is a managerial employee is not covered and therefore not entitled to maternity benefits.


Checklist of Requirements

Requirement Where to Secure
1. As general rule, filing shall be done after delivery. However, it may be filed not earlier than the 7th month.
2. A claim for maternity benefit shall be filed with the Regional Office or in its Provincial Office, accredited Planters’ Association or Cooperative and Mill through their accredited representatives having jurisdiction over the workplace or residence of the covered woman worker using the prescribed application form within three (3) years counted from the date of her delivery or abortion, otherwise her claim shall be barred. DOLE Regional/Provincial/Field Office; Accredited Planters’ Association or Cooperative and Mill through their accredited representatives having jurisdiction over the workplace or residence of the covered woman worker
3. The application for the maternity benefit must be supported by the following documents:
i. If the claim is filed before delivery not earlier than the 7th-month of her pregnancy
  • a. Original or duly authenticated medical certificate (1 copy)
  • b.Original or certified true copy of latest Cash Bonus Fund (CBF) special payroll (1 copy)
A physician or hospital or rural health unit attesting to the fact of pregnancy
Planters’ Association/Planter
ii. If the claim is filed after her delivery or abortion
  • a. In case of full-term/complete delivery (live/still birth):
    • o Certified true copy of certificate of live birth (1 copy); or
    • o In case of unavailability of the same, a duly notarized affidavit, attesting to the fact of delivery or childbirth (1 copy); and
    • o Original or certified true copy of latest CBF Special payroll (one copy)
  • b. In case of therapeutic abortion
    • Medical certificate attesting to the fact that abortion was performed to save life of the pregnant woman and/or preserve the woman’s physical or mental health; and
    • Original/certified true copy of latest CBF special payroll
Local Civil Registrar
Claimant and attending physician, a registered nurse or midwife or “komadrona”
Planters’ Association/Planter
Physician
Planters’ Association/Planter
iii. In cases where the claimant woman sugar worker cannot claim the benefit, the following may be allowed to file in her behalf subject to the additional requirements as maybe required, such as authority from the worker-claimant and evidence of relationship:
  • a. Legitimate spouse
  • b. Child of legal age
  • c. Parent
  • d. Legitimate brother or sister
iv. In case the claimant is a small farm cultivator, in addition to the requirements provided under items (ii)a or (ii)b as applicable, the claimant shall submit the following:
  • a. Certificate of membership of the sugar worker specifying that the claimant is:
    • A small farm cultivator with five (5) hectares and below and directly worked by herself or with the help of immediate household members; and
    • Currently milling at the time of her delivery.
Planters' Association (for affiliated planters)/Sugar Mill (for unaffiliated planters)
Validity of Claim:
Within three (3) years counted from the date of her delivery or abortion.

Basic Steps

Client Steps Agency Action Fees to be Paid Processing Time Person Responsible
1. Get application form (Sugar Workers’ Maternity Benefit Claim Application Form) and a list of the required supporting documents from the Action Officer. 1. Provide the claimant with the application form and list of required supporting documents. Explain the process and required documents to the client/ applicant. None 15 minutes Action officer or alternate
2. Submit the duly accomplished application form together with the required supporting documents to the Action Officer.

2. Check whether the submitted application form is properly accomplished/filled-out and provided supporting documents are complete.

2.1. If the application form is not properly accomplished or supporting documents are incomplete, return all the documents to the client and explain the specific deficiencies or reasons why the claim may not be considered as filed.
2.2. If the application form is properly accomplished and supporting documents are complete, accomplish and provide the client with the claim stub indicating the expected date of release of the benefits. Inform the client that the office will conduct further verification of the claim and the submitted supporting documents. Explain to the client that the office may still contact them, if deemed necessary.

None 15 minutes Action Officer and/or Alternate
3. Listen to the explanation. Supply the deficiencies noted by the Action Officer on the application form or provide the lacking supporting documents.
4. Get the claim stub.
3. Perform checking and verification of claim and supporting documents submitted by the client.

3.1. The Action Officer may perform phone or field verification and coordinate with the concerned Local Government Unit or other offices which issued the supporting documents provided by the client.

None 10 days Action officer or alternate
4. Endorse the claim for approval of the Regional Director, if found proper.

4.1. If there are established concerns on the legitimacy of the claim or on the authenticity of provided supporting documents, contact the client and explain the reason why the claim cannot be processed.

None 15 minutes Action Officer and/or Alternate
5. Prepare the Disbursement Vouchers and other necessary accounting documents for processing by concerned DOLE personnel and approval by the Regional Director. None 5 days Action Officer or alternate
5. Receive the check corresponding to the amount of benefits from the program. Ensure that all accounting documents are properly signed. 6. Release the check corresponding to the benefits to be received by the client.

6.1. Ensure that the client will properly sign all the necessary accounting documents as proof of receipt of benefits.

None 15 Minutes Action officer or alternate
Total None 15 days, 30 minutes