UNION REGISTRATION

RATIONALE

  Union registration refers to the process of determining whether the application for registration of a labor union organized for collective bargaining complies with the documentary requirements prescribed under Rules 3 and 4 of DOLE Department Order No. 40-03 and the rules implementing Book V of the Labor Code, as amended.

  Under PD 442 of the Labor Code of the Philippines, as amended, the DOLE is mandated to process the application for registration of labor organizations in order for them to acquire legal personality and to enjoy the rights given to legitimate labor organization.

CLASSIFICATION: SIMPLE

CLIENT(S) / APPLICANT(S):
  All labor unions whose members are employed in commercial, industrial and agricultural enterprises and employees of government-owned or controlled corporations without original charters established under the Corporation Code, including religious, charitable, medical or educational institutions whether operating for profit or not which exist in whole and in part for collective bargaining.

  Supervisory employees shall not be eligible for membership in a rank-and-file employee labor union but may form their separate labor unions.

  Foreign Nationals with valid working permits issued by DOLE may exercise their right to self-organization and join or assist labor unions for purposes of collective bargaining if they are nationals of a country which grants the same or similar rights to Filipino workers, as certified by the Department of Foreign Affairs.

FEES VALIDITY PERIOD WHERE TO APPLY PROCESS CYCLE TIME
PhP 70.00 Indefinite Regional Office Within three (3) working days under normal circumstances

Requirements

For Local Chapters:
  1. Duly accomplished and notarized application form;
  2. Charter certificate issued by the federation or national union indicating the creation or establishment of the local/chapter;
  3. The names of the local/chapter’s officers, their addresses, contact numbers, and principal office of the local chapter;
  4. The local/chapter’s Constitution and By-Laws, provided that where the local/chapter’s constitution and By-Laws is the same as that of the federation or national union, this fact shall be indicated accordingly.
For Independent Labor Union:
  1. Duly accomplished and notarized application form;
  2. Name of the association officers, their addresses and contact numbers;
  3. Minutes of organizational meeting and attendance sheet;
  4. List of members;
  5. Financial Report if in existence for at least one (1) year;
  6. If less than 1 year, and has not collected any amount, a certification to this effect;
  7. Constitution and By-Laws accompanied by the names and signatures of ratifying members;
  8. Minutes of adoption or ratification of the constitution and By-Laws, date/s when ratification was made and list of ratifying members;
  9. Minutes of adoption or ratification is not required if it is done simultaneously with the organizational meeting and the same is reflected in the minutes of the organizational meeting including the date/s when ratification was made and list of ratifying members.
  10. Statement that it is not reported as a chartered local or any federation.
  • Step Applicant / Client DOLE Action Officer Process Cycle Time
    1 Apply online thru www.blr-ours.dole.gov.ph
    2 Scan documentary requirements and submit online. Generate and print application form for notarization. Review the online submitted documents. If complete, send appointment email or reply thru chat box provided by the system. If not, message applicant for lacking documents. Provincial/Field Office Focal Person Within four (4) hours
    3 Submit notarized application form and documentary requirements (hard copy) to DOLE Provincial/Field Office. Review original application form and documentary requirements and issue order of payment. Provincial/Field Office Focal Person Within two (2) hours
    4 Get order of payment and pay to the Special Disbursing Officer (SDO) the registration fee. Issue Official Receipt (OR) Special Disbursing Officer (SDO) Within two (2) hours
    5 Present OR to the Provincial/Field Focal Person Generate and print Certificate of Registration Provincial/Field Office Focal Person Within one (1) day
    6 Approve Certificate Provincial/Field Office Head
    7 Record registration in the logbook and inform applicant that certificate is available for release. Provincial/Field Office Focal Person
    8 Receive Approved Certificate Let applicant sign in the logbook Provincial/Field Office Focal Person Within one (1) day
  • Step Applicant / Client DOLE Action Officer Process Cycle Time
    1 Get application form and checklist of requirements Provide application form and checklist of requirements Provincial/Field Office Focal Person
    2 Submit filled-out application form and documentary requirements (hard copy) to DOLE Provincial/Field Office. Review application form and documentary requirements. If complete, encode applicant’s details and scan documentary requirements online thru www.blr-ours.dole.gov.ph and generate application form from the system. Provincial/Field Office Focal Person Within four (4) hours
    3 Submit notarized application form together with the documentary requirements to DOLE Provincial/Field Office. Issue Order of Payment Provincial/Field Office Focal Person Within two (2) hours
    4 Get order of payment and pay to the Special Disbursing Officer (SDO) the registration fee. Receive payment and issue Official Receipt (OR) Special Disbursing Officer (SDO) Within two (2) hours
    5 Present OR to the Provincial/Field Focal Person Prepare Certificate of Registration Provincial/Field Office Focal Person Within one (1) day
    6 Approve Certificate Provincial/Field Office Head Within one (1) day
    7 Record registration in the logbook and inform applicant that certificate is available for release. Provincial/Field Office Focal Person
    8 Receive Approved Certificate Require applicant to sign in the logbook Provincial/Field Office Focal Person